Receipt of Documents after Distribution of Council Agenda:

Pursuant to SB 343, a document was received on 8/18/14, after the distribution of the City Council Agenda packet.  The document received is associated with Item No. 3I below and can be reviewed by selecting the associated Agenda Item link to the Agenda Report.

 

 

 

 

AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

CITY HALL COUNCIL CHAMBERS

110 E. COOK STREET

 

Mayor Alice M. Patino

Mayor Pro Tem Jack Boysen

Councilmember Willie Green

Councilmember Bob Orach

Councilmember Terri Zuniga

 

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, Ex-Officio Clerk of the City Council

 

 

REGULAR MEETING

AUGUST 19, 2014, AT 6:30 P.M.

 

 

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office what you need during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 307 a la 1:00 de la tarde el lunes antes de la junta.


INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:    Mayor Patino

 

ROLL CALL:              Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.        Police Department Volunteer of the Month:

 

WINFIELD RINKER

 

      for his 12 years of volunteer efforts with the Santa Maria Police Department and the City’s Code Compliance Department.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

      ROLL CALL:  Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK:

 

A.   Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.   Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of August 5, 2014.

 

            a.   Minutes to be approved.

 

ADMINISTRATIVE SERVICES DEPARTMENT:

 

C.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

D.  Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

E.   Recommendation of City Staff that the City Council adopt a resolution setting the City’s Appropriation Limit for 2014-15 at $137,138,091.

 

a.  Resolution No. 2014-99 to be adopted.

 

F.   Recommendation of City Staff that the City Council adopt a resolution approving a subrecipient agreement with the County of Santa Barbara for operation of a Tenant-Based Rental Assistance Program.

 

a.   Resolution No. 2014-100 to be adopted.

 

G.  Recommendation of City Staff that the City Council adopt a resolution authorizing the       Director of Administrative Services or his designee, to enter into an Audio-Visual and Cablecast System Agreement, including    extensions or modifications to the agreement, with Quintron Systems, Inc.

 

a.   Resolution No. 2014-101 to be adopted.

 

COMMUNITY DEVELOPMENT DEPARTMENT:

 

H.   Recommendation of City Staff that the City Council conduct the second reading and adoption by title only of Ordinance No. 2014-05, amending the Downtown Specific Plan Bungalow District regulations for car wash uses.

 

a.   Ordinance No. 2014-05 to be adopted.

 

LIBRARY:

 

I.    Recommendation of City Staff that the City Council conduct the second reading and adoption by title only of Ordinance No. 2014-06, amending Chapter 8-17 of the Santa Maria Municipal Code relating to the size of personal items brought into the library and amending the exclusion process for the Santa Maria Library.

 

a.   Ordinance No. 2014-06 to be adopted.

 

POLICE DEPARTMENT:

 

J.   Recommendation of City Staff that City Council adopt two resolutions approving agreements for Supplemental Law Enforcement Services between the City and the Santa Maria-Bonita School District and Santa Maria Joint Union High School District.

 

a.   Resolution No. 2014-102 to be adopted approving agreements for Law Enforcement Services with the Santa Maria-Bonita School District.

 

b.   Resolution No. 2014-103 to be adopted approving agreements for Law Enforcement Services with the Santa Maria Joint Union High School District.

 

PUBLIC WORKS DEPARTMENT:

 

K.   Recommendation of City Staff that the City Council adopt a resolution approving the subdivision map and agreement for Hancock Terrace, Tract 5989.

 

a.   Resolution No. 2014-104 to be adopted.

 

L.  Recommendation of City Staff that the City Council adopt a resolution approving Amendment No. 2 to the License Agreement of the Santa Maria River Levee Bikeway adding 375 feet of bikeway completing the paved connection to the Preisker Lane ramp.

 

a.   Resolution No. 2014-105 to be adopted.

 

M.  Recommendation of the City Staff that the City Council adopt a resolution awarding the bid for Street Maintenance (Chip Seal), Bid No. 2015/01, and approve a contract with Pavement Coatings Co., in the amount of  $771,447.82.

 

a.   Resolution No. 2014-106 to be adopted.

 

UTILITIES

 

N.   Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Utilities to enter into a grant agreement, and any amendments thereto, with the State Water Resources Control Board to receive Proposition 84 grant funding of $1,234,098 for the Jim May Park Biofilter Project.

 

a.   Resolution No. 2014-107 to be adopted.

 

 

PUBLIC HEARING:

4.   TENTATIVE TRACT MAP FOR HARVEST GLEN GARDENS. The City Council will conduct a public hearing to consider a recommendation of the Planning Commission to approve the tentative map, Tract 5994, for the Harvest Glen Gardens project, located north of Carmen Lane, south of Sonya Lane, east of Blosser Road, and west of Biscayne Street. 

 

a.      Staff report to be made.   (Community Development Director)

 

b.      Written communications.

 

c.      Those in favor to be heard.

 

d.      Those in opposition to be heard.

 

e.      After all persons have been heard, and all communications filed, hearing to be closed.

 

f.        Council discussion.

 

g.   Resolution No. 2014-108 to be adopted approving the tentative map for Harvest Glen Gardens, Tract 5994.

 

ROLL CALL:   Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino     

 

 

REGULAR BUSINESS:

 

5.   FINANCIAL REPORT FOR THE FOURTH QUARTER ENDING JUNE 30, 2014.  The City Council will consider the quarterly financial report for the fourth quarter of 2013-14, and adopt a resolution approving amendments to the 2013-14 Budget and authorizing the City Manager to implement same.

 

            a.   Staff report to be made.  (Director of Administrative Services)

 

      b.   Public input.

 

      c.   Council discussion.

 

      d.   Resolution No. 2014-109 to be adopted approving an amendment to the 2013-14 Budget and authorizing the City Manager to implement same.

 

ROLL CALL:   Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

6.   CONCEPTUAL REVIEW – PEOPLES’ SELF-HELP AFFORDABLE HOUSING.  The City Council will consider a Conceptual Review of a proposed affordable senior housing project by Peoples’ Self-Help Housing to be located at 624 East Camino Colegio, APN: 125-232-005, SP-2014-0024.

 

      a.    Staff report to be given.  (Community Development Director)

 

      b.   Public Input.

 

      c.   Council discussion.

 

d.   Direction to staff.

 

7.   AMENDMENTS FOR WATER CONSERVATION CODES. The City Council will consider a recommendation of City staff to amend Santa Maria Municipal Code Section 8-10.33 relating to the prohibition of certain water uses deemed wasteful by the California State Water Resources Control Board.

 

a.   Staff report to be made.   (Utilities Director)

 

      b.   Public Input.

 

      c.   Council discussion.

 

      d.  Ordinance No. 2014-07 to be introduced for first reading, and continued to the next meeting for second reading and adoption amending the Santa Maria Municipal Code Section 8-10.33 regarding water waste and conservation.

 

ROLL CALL:   Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THURSDAYS AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEB SITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, SEPTEMBER 2, 2014. THE DEADLINE FOR SUBMITTING ITEMS FOR THE SEPTEMBER 2nd MEETING IS AUGUST 20, 2014.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website http://www.cityofsantamaria.org/staffrep/agenda.htm by selecting the associated agenda item.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

City Council

Aug. 19, 2014

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

Aug. 20, 2014

City Hall Council Chambers

6:30 p.m.

 

 

 

 

All-America City Committee

Aug. 26, 2014

City Hall Council Chambers

6:00 p.m.

 

 

 

 

City Council

Sept. 02, 2014

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

Sept. 03, 2014

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Comm.

Sept. 08, 2014

City Hall Conference Room

5:30 p.m.

 

 

 

 

Library Board

Sept. 09, 2014

Library Conference Room

7:00 p.m.

 

 

 

 

Landmark Committee

Sept. 09, 2014

Library Study Room C

4:00 p.m.

 

 

 

 

Recreation and Parks Commission

Sept. 09, 2014

City Hall Council Chambers

4:00 p.m.