AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

CITY HALL COUNCIL CHAMBERS

110 E. COOK STREET

 

Mayor Alice M. Patino

Mayor Pro Tem Jack Boysen

Councilmember Willie Green

Councilmember Bob Orach

Councilmember Terri Zuniga

 

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, Ex-Officio Clerk of the City Council

 

 

MAY 6, 2014

 

CLOSED SESSION AT 5:30 P.M.
REGULAR MEETING AT 6:30 P.M.

 

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office what you need during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 307 a la 1:00 de la tarde el lunes antes de la junta.

 

CALL TO ORDER:       Mayor Patino

 

ROLL CALL:                 Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

 

PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or matters not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions. 

 

 

RECESS:                 THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1)   PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE pursuant to Government Code Section 54957.

 

RECONVENE:       CITY COUNCIL WILL RECONVENE TO OPEN SESSION AT 6:30 P.M.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:    Mayor Patino

 

ROLL CALL:              Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

 

CLOSED SESSION REPORT:         City Attorney

 

 


1.   PROCLAMATIONS/PRESENTATIONS:

 

A.   Proclamation declaring May 1 through June 1, 2014 as:

 

“GO WESTERN DAYS”

 

in the City of Santa Maria, and encouraging all residents to enter into the rodeo spirit by wearing western apparel.

 

B.  Presentation of the Fifth Annual Water Awareness School Poster Contest Winners

 

      The City Council will receive a presentation by staff of the Fifth Annual Water Awareness School Poster Contest winners.

 

C.  Presentation of a Certificate of Merit and a $500 Award from the Santa Barbara County Water Agency to Pioneer High School Students for 2nd Place Water Video Award

 

      The City Council will receive a presentation by staff of a Certificate of Merit and $500 Award to students from Pioneer High for winning 2nd Place in the Santa Barbara County Water Wise High School Video Contest for their Water Video.

 

D.  Proclamation declaring the month of May 2014, as:

 

“WATER AWARENESS MONTH”

 

      in the City of Santa Maria, and urging residents and businesses to increase their water awareness and make conservation a continuing way of life.

 

E.   Proclamation recognizing the week of May 3-11, 2014 as:

 

“NATIONAL TRAVEL AND TOURISM WEEK”

in the City of Santa Maria.

 

F.   Proclamation declaring the week of May 5-11, 2014 as:

 

“COMPOST AWARENESS WEEK”

 

in the City of Santa Maria, in recognition of the efforts of the composting councils, extension agents, householders, landscapers, farmers, recyclers, public workers, composters, gardeners, and plant growers everywhere.

 

G.  Proclamation declaring May 10, 2014 as:

 

“LETTER CARRIERS’ FOOD DRIVE DAY”

 

            in the City of Santa Maria, and encouraging all residents to support the food drive by placing non-perishable food items in or near their mailbox for Letter Carrier pick-up on food drive day.

 

 

 

H.  Proclamation recognizing the week of May 11-17, 2014, as:

 

“NATIONAL POLICE WEEK”

 

      And declaring Wednesday, May 14, 2014, as

 

“PEACE OFFICERS’ MEMORIAL DAY”

 

      in the City of Santa Maria, and encouraging all residents to remember those individuals who gave their lives for our safety and express our appreciation to those who continue to dedicate themselves to making Santa Maria a safer place in which to live and work.

 

I.    Proclamation recognizing the:

 

“40th ANNIVERSARY OF SMOOTH”

 

in the City of Santa Maria, and encouraging all residents to recognize and commend them for their positive contributions to the community.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

ROLL CALL:        Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK:

 

A.   Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.   Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of April 15, 2014.

 

a.      Minutes to be approved.

 

ADMINISTRATIVE SERVICES DEPARTMENT:

 

C.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

D.  Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

PUBLIC WORKS DEPARTMENT:

 

E.   Recommendation of City Staff that the City Council adopt a resolution permitting a summary vacation of roadway easement on Black Road, pursuant to the Streets and Highway Code, Part 3, Chapter 4, §8333(c), and direct that the Resolution be recorded with the County Clerk Recorder.

                           

a.   Resolution No. 2014-37 to be adopted.

 

F.   Recommendation of City Staff that the City Council adopt a resolution awarding the bid for the Waterline Replacement - 100-600 Block West Park Avenue, Bid No. 2014/04, and approving a contract with Trevor Crandall, DBA Crandall Construction, in the amount of $151,935.

                           

      a.   Resolution No. 2014-38 to be adopted.

 

G.  Recommendation of City Staff that the City Council adopt a resolution approving the Measure “A” Five-Year Local Program of Projects for fiscal years 2014 through 2019 and certifying that the City of Santa Maria will provide sufficient funding in the 2014-15 budget to meet the Measure “A” Maintenance of Effort requirement.

 

      a.   Resolution No. 2014-39 to be adopted.

 

 

UTILITIES:

 

H.   Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Utilities, or his designee, to enter into a Professional Services Agreement with Water Systems Consulting, Inc. for a Local Limits Study for the Wastewater Treatment Plant; and authorize the Director of Utilities to enter into extensions and modifications consistent with the terms of the Agreement in order to carry out the project.

 

a.   Resolution No. 2014-40 to be adopted.

 

I.    Recommendation of City Staff that the City Council adopt a resolution recertifying the City of Santa Maria Sewer Management Plan.

 

a.   Resolution No. 2014-41 to be adopted.

 

 

REGULAR BUSINESS:

 

4.      OFFICE OF INDEPENDENT REVIEW.  The City Council will receive a report by the Office of Independent Review (OIR) Group on the results of the Police Department Audit.

 

a.  Staff report to be made.  (City Manager)

 

b.  Public input.

 

c.  Council discussion.

 

d.  Direction to staff.

 

 

5.      FINANCIAL REPORT FOR THE THIRD QUARTER ENDING MARCH 31, 2014, AND A BUDGET AMENDMENT REPORT FOR FISCAL YEAR 2013-14.  The City Council will consider the quarterly financial report for the third quarter of 2013-14, and adopt a resolution approving amendments to the 2013-14 budget and authorizing the City Manager to implement same.

 

a.  Staff report to be made.  (Director of Administrative Services)

 

b.  Public input.

 

c.  Council discussion.

 

d.  Resolution No. 2014-42 to be adopted

 

ROLL CALL:   Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

 

6.      CALPERS EXCEPTION TO THE 180-DAY WAIT PERIOD.  The City Council will consider a resolution for the CalPERS exception to the 180-day wait period pursuant to Government Code sections 7522.56 and 21224.

 

a.      Presentation to be made.  (City Manager)

 

b.      Public input.

 

c.      Council discussion.

 

d.   Resolution No. 2014-43 to be adopted approving a resolution for the CalPERS exception to the 180-day wait period pursuant to Government Code Sections 7522.56 and 21224.

 

ROLL CALL:   Councilmembers Boysen, Green, Orach, Zuniga, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THURSDAYS AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEB SITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, MAY 20, 2014. THE DEADLINE FOR SUBMITTING ITEMS FOR THE MAY 20 MEETING IS MAY 7, 2014.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website http://www.ci.santa-maria.ca.us/staffrep/agenda.htm by selecting the associated agenda item.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

 

CITY CALENDAR

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

MEETING    TIME

 

 

 

 

Planning Commission

May 07, 2014

CANCELLED

CANCELLED

 

 

 

 

Block Grants Advisory Comm.

May 12, 2014

CANCELLED

CANCELLED

 

 

 

 

Landmark Committee

May 13, 2014

Library Study Room C

4:00 p.m.

 

 

 

 

Recreation and Parks Commission

May 13, 2014

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Library Board

May 13, 2014

Library Conference Room

7:00 p.m.

 

 

 

 

City Council

May 20, 2014

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

May 21, 2014

City Hall Council Chambers

6:30 p.m.

 

 

 

 

All-America City Committee

May 27, 2014

City Hall Council Chambers

6:00 p.m.