The current City Council Agenda and associated Reports are posted on the City’s website on the *Friday before the upcoming meeting.  Council meetings are held on the First and Third Tuesdays of each month.  *On City-recognized Holidays (falling on a Friday), the Agenda will be posted on the Thursday before the meeting.  Archived City Council Agendas and Reports are available for viewing dating from 2006 to the present.

 

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                                         AGENDA OF THE CITY COUNCIL

                                     CITY OF SANTA MARIA, CALIFORNIA

 

PUBLIC LIBRARY - SHEPARD HALL

                                                    421 S. McCLELLAND

 

 

                   Mayor Alice Patino

                   Mayor Pro Tem Terri Zuniga

                   Councilmember Jack Boysen

                   Councilmember Bob Orach

                   Councilmember Etta Waterfield

BoatColr

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

AUGUST 18, 2015

REGULAR MEETING, 6:30 P.M.

AND JOINT SPECIAL MEETING WITH THE PLANNING COMMISSION

 

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office what you need during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 307 a la 1:00 de la tarde el lunes antes de la junta.


 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A. Police Department Volunteer of the Month of August 2015:

 

TERRI PANIAGUA

      for her 9 years of dedicated service to the Santa Maria Police Department and her dedication to the community.

 

B. Proclamation recognizing the month of September 2015 as:

 

OVARIAN CANCER AWARENESS MONTH

      in the City of Santa Maria and encouraging the community to become educated about the symptoms of ovarian cancer.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

      ROLL CALL:        Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of August 4, 2015.

 

            a.   Minutes to be approved.

 

C.  Recommendation of City Staff that the City Council adopt a resolution cancelling the September 1, 2015, Regular City Council Meeting due to lack of agenda items.

 

            a.   Resolution No. 2015-78 to be approved.

 

D.  Recommendation of City Staff that the City Council adopt a resolution urging the State to provide new sustainable funding for State and local transportation infrastructure and that the City join the “Fix Our Roads Coalition.”

 

            a.   Resolution No. 2015-79 to be adopted.    

 

E.  Recommendation of City Staff that the City Council accept as complete the public improvements associated with Eastridge Estates, Tract 5939, and authorize: 1) the release of the Faithful Performance Bond for boundary walls [#4395042] in the reduced amount of $161,155 posted in the form of a Surety for the construction and installation of boundary walls; and 2) order that the Contractor, Labor, and Material Bond in the amount of $167,046.13 be retained until February 2016.

 

            a.   Faithful Performance Bond to be released, and order to be given.

 

F.   Recommendation of City Staff that the City Council accept as complete the public improvements associated with Heritage at Westgate Ranch, Tract 5969, and authorize: 1) the release of the Faithful Performance Bond for Public Improvements – Bridge [#4395043] in the amount of $454,250 posted in the form of a Surety for the construction of the required bridge to provide vehicular and pedestrian access to the project across the Battles Channel; and 2) order that the Contractor, Labor and Material Bond in the amount of $227,125 be retained until February 2016 and the Guarantee and Defective Material Bond in the amount of $45,425 be retained until August 2016.

 

            a.   Faithful Performance Bond to be released, and order to be given.

 

ADMINISTRATIVE SERVICES DEPARTMENT

 

G.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

H.  Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

I.    Recommendation of City Staff that the City Council adopt a resolution setting the City’s Appropriation Limit for 2015-16 at $145,640,653, pursuant to Proposition 4.

                               

a.   Resolution No. 2015-80 to be adopted.

 

COMMUNITY DEVELOPMENT DEPARTMENT 

 

J.   Recommendation of City Staff that the City Council conduct the second reading and adopt Ordinance No. 2015-09 providing for the creation of a streamlined and expedited permitting process for small residential rooftop solar energy systems.

 

      a.   Ordinance No. 2015-09 to be adopted.

 

POLICE DEPARTMENT

 

K.  Recommendation of City Staff that the City Council adopt a resolution authorizing the appropriation of $357,000 to be allocated to the Santa Maria Police Department under the provisions of the Office of Traffic Safety (O.T.S.) Selective Traffic Enforcement Program, Grant PT1594. The grant will allow the Police Department to continue enforcement efforts in critical traffic areas in the City and target traffic factors that lead to fatal and injury collisions.

 

      a.   Resolution No. 2015-81 to be adopted.

 

PUBLIC WORKS

 

L.   Recommendation of City Staff that the City Council adopt a resolution approving the Notice of Contract Completion for Bid No. 2013/05, Santa Maria Police Department Tenant Improvements.

 

a.   Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record same.

 

UTILITIES

 

M.  Recommendation of City Staff that the City Council adopt a resolution approving an agreement with the County of Santa Barbara to haul cover material to the Santa Maria Regional Landfill over the County-maintained road system; and authorizing the Director of Utilities to enter into future extensions or modifications of the agreement in order to complete the Non-hazardous Hydrocarbon Impacted Soil program.

     

      a.   Resolution No. 2015-82 to be adopted.

 

 

PUBLIC HEARING:

 

4.    CHAPEL CAR WASH. The City Council will consider a recommendation of the Planning Commission to adopt a resolution approving a Conditional Use Permit (U2015-0011) for Chapel Street Car Wash, to allow renovation of an existing self-serve car wash on a 0.3 acre site in the Bungalow District of the Downtown Specific Plan located at 309 East Chapel Street.

 

        a. Staff Report to be made. (Community Development Director)

 

        b. Written communications.

 

        c. Applicant and those in favor to be heard.

 

d. Those in opposition to be heard.

 

e. After all persons have been heard, hearing to be closed.

 

f. Council discussion.

 

g. Resolution No. 2015-83 to be adopted approving a Conditional Use Permit for the East Chapel Car Wash, U2015-0011, Assessor’s Parcel No. 121-022-004.

 

      ROLL CALL:        Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

REGULAR BUSINESS:

 

5.   FINANCIAL REPORT FOR THE FOURTH QUARTER ENDING JUNE 30, 2015.  The City Council will receive the quarterly financial report for the fourth quarter of 2014-15.

 

      a.   Staff Report to be made. (Director of Administrative Services)

 

      b.   Public Input.

 

c.   Council Discussion.

 

d.   Report to be filed.

 

THE CITY COUNCIL WILL RECESS FOR A 5 MINUTE BREAK

 

 

MAYOR PATINO WILL RECONVENE A JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION.

 

CALL TO ORDER:   Mayor Patino

 

ROLL CALL:             Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino; and Commissioners Andrade, Brown, Hernandez, Quigley, and Chair Dickerson

 

 

REGULAR BUSINESS

 

6.   JOINT MEETING CITY COUNCIL AND THE PLANNING COMMISSION TO REVIEW THE DOWNTOWN SPECIFIC PLAN (DTSP).  The City Council will provide direction to staff regarding proposed amendments to the Downtown Specific Plan.

 

      a.   Staff Report to be made. (Director of Community Development)

 

      b.   Public Input.

 

      c.   Planning Commission Discussion.

 

d.   Council Discussion.

 

e.   Direction to Staff.

 

 

MAYOR PATINO WILL ADJOURN THE JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION, AND RECESS FOR A 5 MINUTE BREAK.

 

 

MAYOR PATINO WILL RECONVENE THE REGULAR CITY COUNCIL MEETING.

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, SEPTEMBER 15, 2015. THE DEADLINE FOR SUBMITTING ITEMS FOR THE SEPTEMBER 15TH MEETING IS TUESDAY, SEPTEMBER 1ST.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.


 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

 Aug  19, 2015

City Hall Council Chambers

6:30 p.m.

 

 

 

 

All-America City Committee

 Aug  25, 2015

City Hall Council Chambers

6:00 p.m.

 

 

 

 

City Council

 Sept  01, 2015

CANCELLED

------------

 

 

 

 

Planning Commission

 Sept  02, 2015

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Library Board

 Sept  08, 2015

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 Sept  08, 2015

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Landmark Committee

 Sept  08, 2015

Library Study Room C

4:00 p.m.

 

 

 

 

Joint City Council/Block Grants Advisory Committee Meeting

 Sept  10, 2015

Main Library, Shepard Hall

5:30 p.m.

 

 

 

 

City Council

 Sept  15, 2015

City Hall Council Chambers

6:30 p.m.