AMENDED

AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

  CITY HALL COUNCIL CHAMBERS 

110 E. COOK STREET

 

 

Mayor Alice Patino

Mayor Pro Tem Etta Waterfield

Councilmember Jack Boysen

Councilmember Bob Orach

Councilmember Terri Zuniga

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

DECEMBER 20, 2016

REGULAR MEETING, 6:30 P.M.

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 2307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:    Mayor Patino

ROLL CALL:              Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

1.   CEREMONIAL ITEMS/PROCLAMATIONS/PRESENTATIONS:

 

A.  Resolution No. 2016-155 to be adopted honoring and commending Congresswoman:

 

LOIS CAPPS

     
for 18 years of dedicated public service and contributions, and wishing her and her family well in all of their future endeavors.

 

ROLL CALL: Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino.

     

B.  Certificate of Canvass of General Municipal ElectionThe City Council will adopt a resolution accepting the Certification of the 2016 General Municipal Election by the County Clerk-Recorder, declare the results, and follow standard procedures to reorganize the City Council.

 

1.   Staff report to be made.  (Chief Deputy City Clerk)

 

2.   Public input.

 

3.   Council discussion.

 

4.   Resolution No. 2016-156 to be adopted reciting the fact of the General Municipal Election held on November 8, 2016, in conjunction with the Statewide General Election, and accepting the County Clerk’s certification and results of the official canvass.

 

ROLL CALL: Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

C.  Outgoing Councilmember Zuniga will receive a proclamation for her service on the City Council and be provided an opportunity to speak before stepping down from the dais.

 

D.  Outgoing Councilmember Orach will receive a proclamation for his service on the City Council and be provided an opportunity to speak before stepping down from the dais.

 

E.   Swearing in of newly elected officers.

 

1.   Chief Deputy City Clerk will administer the oath of office to:

 

RE-ELECTED CITY CLERK PATTI RODRIGUEZ

 

2.   City Clerk will administer the oath of office to:

 

NEWLY ELECTED COUNCILMEMBERS MIKE CORDERO AND MICHAEL MOATS

RE-ELECTED MAYOR ALICE PATINO

 

F.   Elected officers to be seated and given the opportunity to say a few words.

 

Mayor Patino will call a short recess for a reception to recognize newly elected officers – 15 minutes.

 

Mayor Patino will reconvene the meeting.

 

ROLL CALL:        Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

G.  Recognition of the 2016 “Lights, Sights, and Holiday Nights” decorating contest winnersThe Recreation and Parks Department will present awards to this year’s holiday decorating contest winners.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

CITY MANAGER/CITY CLERK

 

A.   Recommendation of City staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.   Recommendation of City staff that the City Council approve the Minutes of the regular City Council Meeting of December 6, 2016.

 

a.    Minutes to be approved.

 

C.  Recommendation of City staff that the City Council adopt a resolution cancelling the regular City Council meeting scheduled on January 3, 2017.

 

a.    Resolution No. 2016-157 to be approved.

 

D.  Recommendation of City staff that the City Council adopt a resolution approving the financing and an agreement between the City of Santa Maria and Motorola Solutions, Inc. for a Computer-Aided Dispatch and Records Management System upgrade.  [Motorola Proposal]

 

a.    Resolution No. 2016-158 to be approved.

 

      FINANCE DEPARTMENT

 

E.   Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

 

F.   Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

 

COMMUNITY DEVELOPMENT

 

G.  Recommendation of City Staff that the City Council conduct the second reading of Ordinance No. 2016-25 and adopt the ordinance amending the Zoning Map for approximately 2.7 acres from CM (Commercial Manufacturing) to PD/R-3 (Planned Development/High Density Residential) zoning district for the Residences at Depot Street project.

 

a.   Ordinance No. 2016-25 to be adopted.

 

H.  Recommendation of City Staff that the City Council adopt a resolution approving the reprogramming of $25,000 in 2016-17 CDBG funds to Make It Your Business (MIYB) – Santa Maria Business Development Center.

 

a.   Resolution No. 2016-159 to be adopted.

 

FIRE DEPARTMENT

 

I.    Recommendation of City staff that the City Council conduct the second reading of Ordinance No. 2016-26 and adopt the ordinance amending Chapter 9-3 of Title 9, Fire Prevention Code, and Chapter 5-2 of Title 5, Alarm Systems, of the Santa Maria Municipal Code.

 

a.    Ordinance No. 2016-26 to be adopted.

 

LIBRARY

 

J.   Recommendation of City staff that the City Council adopt a resolution approving an agreement with the County of Santa Barbara for the operation of a Countywide Free Library System for 2016-17.

 

a.    Resolution No. 2016-160 to be adopted.

 

POLICE DEPARTMENT

 

K.   Recommendation of City staff that the City Council adopt a resolution approving a donation of seventy (70) ballistic helmets to the City of Santa Maria Police Department from the Santa Maria Police Council.

 

a.    Resolution No. 2016-161 to be adopted.

 

PUBLIC WORKS

 

L.   Recommendation of City staff that the City Council adopt a resolution approving a Maintenance Agreement with Caltrans for a Gateway Monument.

 

a.    Resolution No. 2016-162 to be adopted.

 

M.  Recommendation of City staff that the City Council adopt a resolution authorizing the City Manager to execute Agreements with Pacific Gas & Electric Company for the Santa Maria Town Center East Mall Parking Structure “B” lighting replacement project.

 

a.    Resolution No. 2016-163 to be adopted.

 

RECREATION AND PARKS

 

N.  Recommendation of City staff that the City Council adopt resolutions annexing and authorizing the assessment of Santa Maria Business Development Center in the Northwest Landscape Maintenance District; Element Christian Church, Idler’s Home,  United Staffing Associates,  and Refugio Townhomes into the Southwest Landscape Maintenance District; Laz-E-Daze Boardinghouse into the Northeast Landscape Maintenance District; and Enos Ranchos into the South Miller Street/South College Drive Landscape Maintenance District.

 

a.   Resolution No. 2016-164 to be adopted.

 

b.   Resolution No. 2016-165 to be adopted.

 

c.   Resolution No. 2016-166 to be adopted.

 

d.   Resolution No. 2016-167 to be adopted.

 

ROLL CALL:        Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

REGULAR BUSINESS

 

4.   NOMINATION AND ELECTION OF MAYOR PRO TEM.  The City Council will entertain nominations for the position of Mayor Pro Tem for a one-year term.

     

a.   Staff report to be made.  (City Manager)

 

b.   Public input.

 

c.   Council discussion.

 

d.   Nomination by the Mayor.

 

e.   Ratification of Mayor’s nomination for Mayor Pro Tem for calendar year 2017.

 

ROLL CALL:        Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

5.   CITY COUNCIL REPRESENTATION ON VARIOUS OUTSIDE BOARDS, COMMISSIONS, AND COMMITTEES.  The City Council will confirm appointments to various outside boards, commissions, and committees which require Council representation.

     

a.   Staff report to be made.  (City Manager)

 

b.   Council discussion.

 

c.   Appointments to be made.

 

ROLL CALL:        Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

6.   ASSIGNMENT OF COMMISSION AND COMMITTEE APPOINTEES TO INCOMING COUNCILMEMBERS.  The City Council will approve the process for determining the assignment of commission and committee appointees to incoming Councilmembers.

      a.   Staff report to be made. (Chief Deputy City Clerk)

      b.   Public Input.

      c.   Council discussion.

      d.   Process to be approved by Minute Order.

      e.   Initiate lot drawing.

      f.    Declare results and assign appointees.

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

RECESS:    THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1)    CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Section 54956.9 (1) (d) of the Government Code.  Eddi Meehan v. City of Santa Maria, Workers’ Compensation Case Nos. ADJ6598102.

 

2)    CONFERENCE WITH LABOR NEGOTIATORS pursuant to Section 54957.6 of the Government Code.

 

Agency representative:  City Manager

 

Employee Organizations:  Service Employees International Union (SEIU) Local 620, Santa Maria Police Association of Middle Management (SMPAMM), Non-Represented Management and Confidential Employees, and Public Safety Managers.

 

3)    CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Section 54956.9 of the Government Code: significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 of the Government Code: one potential case.

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITEYOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, JANUARY 17, 2017. THE DEADLINE FOR SUBMITTING ITEMS FOR THE JANUARY 17TH MEETING IS WEDNESDAY, JANUARY 4, 2017.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

  

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

 Dec.  21, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Christmas Holiday Closure

 Dec.  26, 2016

City Offices Closed

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New Year’s Holiday Closure

 Jan.  02, 2017

City Offices Closed

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City Council Meeting - Cancelled

 Jan.  03, 2017

CANCELLED

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Planning Commission

 Jan.  04, 2017

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

 Jan.  09, 2017

Community Development

5:30 p.m.

 

 

 

 

Library Board

 Jan.  10, 2017

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 Jan.  10, 2017

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Landmark Committee

 Jan.  10, 2017

Cancelled due to lack of quorum

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City Council Meeting

 Jan.  17, 2017

City Hall Council Chambers

6:30 p.m.