Receipt of Documents after Distribution of Council Agenda:

Pursuant to SB 343, documents were received on July 7, 2016, after the distribution of the City Council Agenda packet.  The documents received are associated with Item No. 3F below and can be reviewed by selecting the associated Agenda Item link to the Agenda Report.

 

 

                                      AGENDA OF THE CITY COUNCIL

                                     CITY OF SANTA MARIA, CALIFORNIA

 

                                                     CITY HALL COUNCIL CHAMBERS

                                                      110 E. COOK STREET

 

                   Mayor Alice Patino

                   Mayor Pro Tem Etta Waterfield

                   Councilmember Jack Boysen

                   Councilmember Bob Orach

                   Councilmember Terri Zuniga

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

MONDAY, JULY 11, 2016

SPECIAL MEETING, 6:30 P.M.

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 2307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A. Library Volunteer of the Month for July 2016:

 

Peter Burgett

 

      for his contributions to the Library’s Homework Help Program.

 

B.  Presentation of the 2016 Spirit of Santa Maria Award to:

 

CRISTAL ROBLES

 

for her contributions in Community Leadership, Community Information Sharing, and Community Vision and Pride.

     

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of June 21, 2016.

 

a.     Minutes to be approved.

 

C.  Recommendation of City Staff that the City Council adopt resolutions authorizing the creation of new classifications, modifications to specifications, reclassifications to existing positions, adjustments to salary ranges, abolishing classifications no longer in use, and amending the Conflict of Interest Code as a result of the adoption of the 2016-18 City Budget.

 

a.     Resolution No. 2016-90 to be adopted.

 

            b.   Resolution No. 2016-91 to be adopted.

 

      ADMINISTRATIVE SERVICES DEPARTMENT

 

D.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

E.  Payment of PAYROLL.

                               

a.     To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

F.   Recommendation of City Staff that the City Council adopt resolutions approving operating agreements with the Santa Maria Valley Chamber of Commerce, the Santa Maria Valley Historical Society and Museum, the Santa Maria Museum of Flight; the Central Coast Collaborative on Homelessness (United Way of Northern Santa Barbara County); the County of Santa Barbara; and a resolution approving an addendum to the current agreement between the City and the Chamber of Commerce for economic development services. 

     

a.   Resolution No. 2016-92 to be adopted approving an agreement with the Santa Maria Valley Chamber of Commerce.

 

b.   Resolution No. 2016-93 to be adopted approving an agreement with the Santa Maria Valley Historical Society.

 

c.   Resolution No. 2016-94 to be adopted approving an agreement with the Santa Maria Museum of Flight.

 

d.   Resolution No. 2016-95 to be adopted approving an agreement with the Central Coast Collaborative on Homelessness and United Way of Northern Santa Barbara County.

 

e.   Resolution No. 2016-96 to be adopted approving an agreement with the County of Santa Barbara for animal control services.

 

f.    Resolution No. 2016-97 to be adopted approving an addendum to the agreement between the City of Santa Maria and the Chamber of Commerce Economic Development Services.

 

      COMMUNITY DEVELOPMENT

 

G. Recommendation of City Staff that the City Council adopt a resolution rescinding Item 2 of Resolution No. 2010-121 referring to the 607 W. Cook Street property and authorizing the transfer of 607 W. Cook Street to Good Samaritan Shelter, Inc. rather than to Peoples’ Self-Help Housing Corporation.

     

a.     Resolution No. 2016-98 to be adopted.

 

H.  Recommendation of City Staff that the City Council conduct the second reading and adoption of Ordinance No. 2016-15 amending Title 12 of the Santa Maria Municipal Code to allow height flexibility in the Planned Development Overlay District.

 

a.     Ordinance No. 2016-15 to be adopted.

 

LIBRARY

 

I.    Recommendation of City Staff that the City Council adopt a resolution extending library hours at the Los Alamos Branch Library from 16 hours per week to 23 hours per week for a three year period. 

     

a.     Resolution No. 2016-99 to be adopted.

 

POLICE DEPARTMENT

 

J.   Recommendation of City Staff that the City Council adopt a resolution approving a donation of $50,000 to the City of Santa Maria Police Department from the Santa Maria Police Council for the purchase of bulletproof vests and tasers.

 

      a.   Resolution No. 2016-100 to be adopted.

 

PUBLIC WORKS

 

K.  Recommendation of City Staff that the City Council adopt a resolution approving the Notice of Contract Completion for Bid No. 2015/05, Oakley Park Improvements.

 

a.   Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

 

L.   Recommendation of City Staff that the City Council adopt a resolution awarding the bid for Jim May Park Denitrification Biofilter, Bid No. 2016/02 to Whitaker Construction Group, Inc. for $894,230.

 

      a.   Resolution No. 2016-101 to be adopted.

 

M.  Recommendation of City Staff that the City Council adopt a resolution awarding the bid for West Stowell Road Improvements-Entrada Way to SR 135, Bid No. 2015/07 to J.F. Will Company for $248,256.

 

a.    Resolution No. 2016-102 to be adopted.

 

 

APPOINTMENTS

 

4.   APPOINTMENTS TO VARIOUS BOARDS AND COMMITTEES.  The City Council is requested to make appointments to the Block Grants Advisory Committee, the Library Board of Trustees, and the Recreation and Parks Commission; direct staff to continue advertising vacancies on the Block Grants Advisory Committee, Board of Appeals, Landmark Committee, Measure U2012 Citizens’ Oversight Committee, Santa Barbara County Library Advisory Board, and the Santa Maria Community Television Board along with any other Board or Committee that still has vacancies; as well as discuss the formation of a new Downtown Revitalization Committee. 

 

a.   Staff report to be made.  (Chief Deputy City Clerk)

 

b.   Appoint three members to the Block Grants Advisory Committee for a regular term of three years ending July 2019.  Three incumbents have reapplied and no new applications were received. 

 

Incumbents

     Previously Nominated by

Greg Burtnett 

Boysen

Rosalie Marquez

Zuniga

Tim Seifert

Patino

 

Councilmembers Boysen, Zuniga, and Mayor Patino will each have the opportunity to make one nomination.

 

c.   Appoint one member to the Recreation and Parks Commission to fill an unexpired term ending January 2019.  One new application was received.

     

           New Applicant                                               To be Nominated by

           Jeanne Sparks                                             Councilmember Boysen

 

Councilmember Boysen will have the opportunity to make one nomination.

 

d.   Appoint three members to the Library Board of Trustees for a regular term of three years ending July 2019. Applications were received from all three incumbents.  No new applications were received.

     

           Incumbents                                                    Previously Nominated by

           Avery C. Gallas                                                           Mayor Patino

           Sara Lougee                                                               Mayor Patino

           Jacqueline MacNeil                                                    Mayor Patino

The appointments will be made by Mayor Patino with ratification by the City Council. 

 

e.   Direct staff to re-advertise vacancies on the Block Grants Advisory Committee, Board of Appeals, Landmark Committee, Measure U2012 Citizens’ Oversight Committee, Santa Barbara County Library Advisory Board, Santa Maria Community Television Board, and with any other Board or Committee that still has vacancies.

 

f.    Discuss the formation of a new Downtown Revitalization Committee. 

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

PUBLIC HEARING:

5.   2016 Annual Weed Abatement Program.  The City Council will conduct a public hearing to hear protests against the abatement of public nuisances such as noxious and dangerous weeds, rubbish, refuse, and dirt; and if no majority protest exists, authorize the Director of Public Works to perform abatement of the nuisances from public and unimproved private lots.

 

a.   Staff report to be made. (Director of Public Works/City Engineer)

 

b.   Written communications.

 

c.   Public hearing to be opened and those in favor to be heard.

 

d.   Those in opposition to be heard.

 

e.   After all persons have been heard, and all written protests filed, hearing to be closed.

 

f.    Council discussion.

 

g.   Resolution No. 2016-103 to be adopted overruling objections to the abatement and directing the abatement of the nuisances.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

REGULAR BUSINESS:

6.   COUNCIL SALARIES.  The City Council will introduce for first reading and continue to the next meeting for second reading and adoption, an ordinance amending Section 2-2.02 of the Municipal Code increasing Council salaries by $263 per month.

 

a.   Staff report to be made. (City Manager)

 

b.   Public input.

 

c.   Council discussion.

 

d.   Ordinance No. 2016-16 to be introduced for first reading, and continued to the next meeting for second reading and adoption, an ordinance amending Section 2-2.02 of the Municipal Code increasing Council salaries by $263 per month.

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

RECESS:    THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1)   CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Section 54956.9 Subdivision (d)(1) of the Government Code.  David Griffith v. City of Santa Maria, WCAB Case No. ADJ3249698

 

2)   CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Section 54956.9 Subdivision (d)(1) of the Government Code.  Santa Maria Valley Water Conservation District v. City of Santa Maria, et al., Santa Clara County Superior Court Case No. 1997-1-CV-770214.

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT SPECIAL MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, AUGUST 2, 2016. THE DEADLINE FOR SUBMITTING ITEMS FOR THE AUGUST 2ND MEETING IS TUESDAY, JULY 12, 2016.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Library Board

 July  12, 2016

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 July  12, 2016

Minami Community Center

4:00 p.m.

 

 

 

 

Landmark Committee

 July  12, 2016

Library Study Room #C

4:00 p.m.

 

 

 

 

Planning Commission

 July  20, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

City Council Meeting

 Aug  02, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

 Aug  03, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

 Aug  08, 2016

City Hall Conference Room

5:30 p.m.