Receipt of Documents after Distribution of Council Agenda:

Pursuant to SB 343, documents were received on June 20th and 21st, 2016, after the distribution of the City Council Agenda packet.  The documents received are associated with Item No. 6 below and can be reviewed by selecting the associated Agenda Item link to the Agenda Report.

 

 

                       AGENDA OF THE CITY COUNCIL

                   CITY OF SANTA MARIA, CALIFORNIA

 

                                                     CITY HALL COUNCIL CHAMBERS

                                                      110 E. COOK STREET

 

                   Mayor Alice Patino

                   Mayor Pro Tem Etta Waterfield

                   Councilmember Jack Boysen

                   Councilmember Bob Orach

                   Councilmember Terri Zuniga

BoatColr

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

JUNE 21, 2016

REGULAR MEETING, 6:30 P.M.

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office what you need during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 2307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.  Resolution No. 2016-72 to be adopted honoring and commending Director of Administrative Services:

 

RENE VISÉ

      for over six years of service as the Director of Administrative Services with the City of Santa Maria, and wishing him and his family continued good health and many years of happiness.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

B.  Presentation of the “GOING THE EXTRA MILE (GEM)” Award to:

ROBERT MATHEWS, FLEET SERVICES SUPERVISOR

JESS MORAN, FIELD LEAD MECHANIC

 

      in recognition of their resourcefulness in refurbishing equipment in the Utilities     Department, resulting in a savings to the City of approximately $974,000. 

 

C. Recreation and Parks Volunteer of the Month for June 2016:

 

JESSICA PEREZ

 

      for over 100 hours of community service through the Recreation and Parks’ Step Up Volunteer Program. 

 

D.  Proclamation recognizing the month of July 2016 as:

 

RECREATION AND PARKS MONTH

 

in the City of Santa Maria, and encouraging residents and businesses to enjoy and participate in the benefits of public and private parks and recreation programs, services, and facilities.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of June 7, 2016.

 

a.     Minutes to be approved.

 

C.  Recommendation of City Staff that the City Council conduct the second reading and adopt Ordinance No. 2016-14 amending Chapter 5-3 regarding animals to include responsible pet owner provisions.

 

a.     Ordinance No. 2016-14 to be adopted.

 

D.  Recommendation of City Staff that the City Council adopt a resolution cancelling the regular City Council meetings for July 5th and July 19th, 2016 and setting a Special City Council Meeting for July 12, 2016.

 

a.   Resolution No. 2016-73 to be adopted.

 

E.  Recommendation of City Staff that the City Council adopt the necessary resolutions required in conjunction with the General Municipal Election to be held on November 8, 2016.

 

     a.   Resolution No. 2016-74 to be adopted calling and giving notice of the General Municipal Election.

 

b.   Resolution No. 2016-75 to be adopted requesting the Board of Supervisors consolidate the City’s General Municipal Election with the Statewide General Election and requesting certain services from the County.

 

c.   Resolution No. 2016-76 to be adopted establishing regulations for candidates’ statements.

 

F.   Recommendation of City Staff that the City Council receive and file the 2016 Conflict of Interest Biennial Notice.

 

a.   Receive and file.

 

      ADMINISTRATIVE SERVICES DEPARTMENT

 

G.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

H.  Payment of PAYROLL.

                               

a.     To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

I.    Recommendation of City Staff that the City Council adopt a resolution approving the City of Santa Maria’s 2016 Investment Policy and delegating the authority for implementing the Investment Policy and oversight responsibility to the City’s Investment Officer.

     

a.     Resolution No. 2016-77 to be adopted.

 

      PUBLIC WORKS

 

J.   Recommendation of City Staff that the City Council adopt a resolution approving the design of the improvements to establish two (2) mid-block crosswalks across South Palisade Drive and East Church Street; and authorizing the Director of Public Works/City Engineer to exercise discretionary authority to approve field changes to the design.

 

a.     Resolution No. 2016-78 to be adopted.

 

K.  Recommendation of City Staff that the City Council adopt a resolution approving an agreement with Greyhound Lines, Inc. to provide intercommunity bus and parcel services at the Santa Maria Downtown Transit Center; and establishing a rental agreement between the City of Santa Maria and Greyhound Lines, Inc. for office space within the City’s Transit Center.

 

      a.   Resolution No. 2016-79 to be adopted.  

 

RECREATION AND PARKS

 

L.   Recommendation of City Staff that the City Council adopt a resolution accepting the donation of the historic Smith-Enos Ranch House and Pump House from NKT Development, LLC.

 

a.     Resolution No. 2016-80 to be adopted

 

UTILITIES

 

M.  Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Utilities to enter into an Agreement for Professional Services, and any future extensions or amendments, between the City of Santa Maria and HDR Engineering, Inc. to provide a Cost of Service and Rate Study.

 

a.    Resolution No. 2016-81 to be adopted.

 

N.  Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Utilities to enter into an Agreement for Professional Services, and any future extensions or amendments, between the City of Santa Maria and Mattress Recycling Council, Inc. to provide used mattress collection services.

 

a.    Resolution No. 2016-82 to be adopted.

 

O.  Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Utilities to enter into an Agreement for Professional Services, and any future extensions or amendments, between the City of Santa Maria and Safari Depredation Company to provide bird abatement control at the Santa Maria Regional Landfill.

 

a.    Resolution No. 2016-83 to be adopted.

 

P.  Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Utilities to apply the City of Santa Maria Labor Compliance Program to any City project financed by State of California grants requiring a Labor Compliance Program, including but not limited to Propositions 40 and 84; and enter into an Agreement, and any future extensions or amendments, for a Labor Compliance Program with Alliant Consulting, Inc.

 

a.    Resolution No. 2016-84 to be adopted.

 

 

PUBLIC HEARINGS

 

4.   zoning ordinance text amendment for height flexibility in planned development overlay districts. The City Council will consider a recommendation of the Planning Commission to amend Title 12 of the Santa Maria Municipal Code to allow height flexibility in the Planned Development Overlay District. 

 

On June 1, 2016, the Planning Commission voted 5-0 to recommend that the City Council approve amendments to the Zoning Ordinance to allow flexibility for building heights in the Planned Development Overlay District, and directed staff to improve the clarity of the language.

 

a.   Staff report to be made.  (Community Development Director)

 

b.   Written communications.

 

c.   Open public hearing, those in favor to be heard.

 

d.   Those in opposition to be heard.

 

e.   After all persons have been heard, hearing to be closed.

 

f.    Council discussion.

g.   Ordinance No. 2016-15 to be introduced for first reading, and continued to the next meeting for second reading and adoption, amending Title 12 of the Santa Maria Municipal Code to allow height flexibility in the Planned Development Overlay District.  

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

5.   LANDSCAPE MAINTENANCE DISTRICT ASSESSMENTS.  The City Council will hear protests related to the 2016-17 Annual Assessments for the City’s four Landscape Maintenance Districts – Northwest Landscape Maintenance District, Northeast Landscape Maintenance District, Southwest Landscape Maintenance District, and South Miller Street/South College Drive Landscape Maintenance District, and the 21 associated Special Benefit Zones.

 

a.   Staff report to be made.  (Director of Recreation and Parks)

 

b.   Written communications.

 

c.   Open public hearing, those in favor to be heard.

 

d.   Those in opposition to be heard.

 

e.   After all persons have been heard, and all communications filed, hearing to be closed.

 

      f.    Council discussion.

 

g.   Resolution No. 2016-85 to be adopted ordering the assessments for the South Miller Street/South College Drive Landscape Maintenance Assessment District No. DS-6.

 

h.   Resolution No. 2016-86 to be adopted ordering the assessments for the Northwest Landscape Maintenance Assessment District No. DS-9.

 

i.    Resolution No. 2016-87 to be adopted ordering the assessments for the Northeast Landscape Maintenance Assessment District No. DS-10.

 

j.    Resolution No. 2016-88 to be adopted ordering the assessments for the Southwest Landscape Maintenance Assessment District No. DS-11.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

6.   CONSIDERATION OF THE city of santa maria’s 2016-18 proposed budget.  The City Council will consider approving the 2016-18 proposed City Budget.

 

a.   Staff report to be made.   (City Manager)

 

b.   Written communications.

 

c.   Open public hearing, those in favor to be heard.

 

d.   Those in opposition to be heard.

 

e.   After all persons have been heard, and all communications filed, hearing to be closed.

 

f.    Council Discussion.

 

g.   Direction to Staff.

 

h.   Resolution No. 2016-89 to be adopted approving the proposed 2016-18 budget and authorizing   the City Manager to implement same.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT SPECIAL MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, JULY 12, 2016. THE DEADLINE FOR SUBMITTING ITEMS FOR THE JULY 12th MEETING IS TUESDAY, JUNE 28, 2016.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

 June 22, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

July 4th Holiday

 July  04, 2016

CITY OFFICES CLOSED

-------------

 

 

 

 

Planning Commission

 July  06, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

 July  11, 2016

City Hall Conference Room

5:30 p.m.

 

 

 

 

Library Board

 July  12, 2016

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 July  12, 2016

Minami Community Center

4:00 p.m.

 

 

 

 

Landmark Committee

 July  12, 2016

Library Study Room #C

4:00 p.m.

 

 

 

 

City Council – Special Meeting

 July  12, 2016

City Hall Council Chambers

6:30 p.m.