AGENDA OF THE CITY COUNCIL

                                     CITY OF SANTA MARIA, CALIFORNIA

 

                                                     CITY HALL COUNCIL CHAMBERS

                                                      110 E. COOK STREET

 

                   Mayor Alice Patino

                   Mayor Pro Tem Etta Waterfield

                   Councilmember Jack Boysen

                   Councilmember Bob Orach

                   Councilmember Terri Zuniga

BoatColr

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

MAY 17, 2016

REGULAR MEETING, 6:30 P.M.

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office what you need during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 2307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.  Proclamation recognizing the week of May 15-21, 2016 as:

 

NATIONAL PUBLIC WORKS WEEK

 

      in the City of Santa Maria, and encouraging all residents and civic organizations to acquaint themselves with the issues involved in providing the City’s public works and to recognize the contributions which public works officials make every day to the community’s health, safety, comfort, and quality of life.

 

B.  Proclamation recognizing the month of May 2016 as:

 

HUNTINGTON’S DISEASE AWARENESS MONTH

 

      in the City of Santa Maria, and encouraging all residents and businesses to learn more about this rare disease.

 

C. Resolution No. 2016- 52 to be adopted honoring and commending:

 

DONNA WOLCOTT

      for 18 years of dedicated service to the Santa Maria community as a member of the Block Grants Advisory Committee, and wishing her the best in her future endeavors.

 

      ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

      ROLL CALL:        Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of May 3, 2016.

 

a.     Minutes to be approved.

 

C.  Recommendation of City Staff that the City Council accept as complete the public improvements associated with Fairway Business Park, Tract 5988, and authorize: 1) the release of a Faithful Performance Bond (#388861S) in the reduced amount of $50,000 posted in the form of a Surety to guarantee the construction and installation of public improvements; and 2) order that the Contractor, Labor and Material Bond in the amount of $52,589.92 be retained for six months and the Guarantee & Defective Material Bond in the amount of $10,517.98, be retained for one year, from the date of the release of the Faithful Performance Bond for Public Improvements.

 

      a.   Faithful Performance Bond to be released, and order to be given.

 

      ADMINISTRATIVE SERVICES DEPARTMENT

 

D.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

E.  Payment of PAYROLL.

                               

a.     To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

      F.    Recommendation of City Staff that the City Council adopt a resolution approving the 2016-17 Annual Action Plan for the use of Federal funds under the Community Development Block Grants Program.

 

            a.   Resolution No. 2016-53 to be adopted.

 

      COMMUNITY DEVELOPMENT

 

G.  Recommendation of City Staff that the City Council conduct the second reading and adoption of Ordinance No. 2016-09 amending the official zoning map for the Preisker Commercial Center Project (GPZ2015-0004), northwest corner of North Broadway and Preisker Lane.

 

a.     Ordinance No. 2016-09 to be adopted.

 

      LIBRARY

 

H.  Recommendation of City Staff that the City Council adopt a resolution approving an annual art exhibit space fee in Shepard Hall and hourly rental fees for the Dorothea Nelson Conference Room.

 

            a.   Resolution No. 2016-54 to be adopted.

 

      PUBLIC WORKS

 

I.    Recommendation of City Staff that the City Council adopt a resolution approving the Annual Transportation Development Act claim for fiscal year 2016-17 which includes $4,837,471 for transit or paratransit purposes, plus State Transit Assistance funds, if available; $81,975 for pedestrian and bikeway facilities; and $120,504 for regional transportation planning distributed to the Santa Barbara County Association of Governments, to be allocated for mass transportation or local transportation planning.

 

a.     Resolution No. 2016-55 to be adopted.

 

J.   Recommendation of City Staff that the City Council adopt a resolution approving the Measure “A” Five-Year Local Program of Projects for fiscal years 2016-2021; and certifying that the City of Santa Maria will provide sufficient funding in the 2016-17 budget to meet the Measure “A” Maintenance of Effort requirement.

 

      a.   Resolution No. 2016-56 to be adopted.

 

K.  Recommendation of City Staff that the City Council adopt a resolution approving the Notice of Contract Completion for Bid No. 2015/04, the Santa Maria Area Transit Bus Wash Facility.

 

a.   Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed   to record the same.

 

L.   Recommendation of City Staff that the City Council adopt a resolution approving a summary vacation of a portion of an alley off of South Depot Street and adjacent to West Century Street, pursuant to the Streets and Highway Code.

                           

                     a.    Resolution No. 2016-57 to be adopted.

 

M.  Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Public Works to sign a Quitclaim Deed for a portion of Bradley Road to be closed and realigned for the Enos Ranchos development.

                           

                     a.    Resolution No. 2016-58 to be adopted.

 

RECREATION AND PARKS

 

N.  Recommendation of City Staff that the City Council adopt Ordinance No. 2016-10 amending Santa Maria Municipal Code Section 11-9.05(d)(2) concerning the timing for setting the fair market value of acreage for purposes of calculating the subdivision in-lieu fee.

 

      a.   Ordinance No. 2016-10 to be adopted.

 

O.  Recommendation of City Staff that the City Council adopt a resolution authorizing the Director of Recreation and Parks to apply for the Workforce Innovation and Opportunity Grant Youth Act – Youth Program Operator for up to $1,112,462 in funding for the period of October 1, 2016 through June 20, 2019.

 

      a.   Resolution No. 2016-59 to be adopted.

 

P.  Recommendation of City Staff that the City Council adopt a resolution initiating proceedings and declaring the intention to annex three (3) parcels into the Southwest, Northwest, and Northeast Landscape Maintenance and Lighting Districts, pursuant to the “Landscape and Lighting Act of 1972” (Best Buy Auto Sales, Cuevas Warehouse, and Hancock Terrace).

 

      a.   Resolution No. 2016-60 to be adopted.

 

 

PUBLIC HEARING

 

4.   WESTGATE SENIOR HOUSING The City Council will consider recommendations of the Planning Commission to adopt resolutions approving a Negative Declaration and General Plan Land Use Policy Map designation of a 5.5 acre site located on the north side of Battles Road, west of South Blosser Road, FROM NC (Neighborhood Commercial) TO HDR-22 (High Density Residential 22 du/ac) designation; and introduce ordinances amending the Blosser-Southwest Specific Plan and the Zoning Map FROM PD/CC (Planned Development/Convenience Commercial) TO PD/R-3 (Planned Development/High Density Residential) zoning district.  

 

On April 20, 2016, the Planning Commission considered the proposed project, and voted 5-0 to approve the environmental document and land use amendments.

 

a.   Staff report to be made.  (Community Development Director)

 

b.   Applicant comments.

 

c.   Written communications.

 

d.   Those in favor to be heard.

 

e.   Those in opposition to be heard.

 

f.    After all persons have been heard, hearing to be closed.

 

g.   Council discussion.

 

h.   Resolution No. 2016-61 to be adopted approving a Negative Declaration for the Westgate Senior Housing Project located on the north side of West Battles Road, west of South Blosser Road.

 

i.       Resolution No. 2016-62 to be adopted amending the Land Use Policy Map for approximately 5.5 acres, located at the north side of West Battles Road, west of South Blosser Road.

 

j.       Ordinance No. 2016-11 to be introduced for first reading, and continued to the next meeting for second reading and adoption, approving amendments to the Blosser-Southwest Specific Plan for approximately 5.5 acres located north of Battles Road, west of Blosser Road.

 

k.   Ordinance No. 2016-12 to be introduced for first reading, and continued to the next meeting for second reading and adoption, amending the Official Zoning Map on approximately 5.5 acres, located on the north side of West Battles Road, West of South Blosser Road.

 

ROLL CALL:       Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

5.   2015 URBAN WATER MANAGEMENT PLAN.  The City Council will consider adopting a resolution approving the 2015 Urban Water Management Plan; and direct the Director of Utilities, or his designee, to file the Plan with the California Department of Water Resources within 30 days of adoption, in accordance with Assembly Bill 797.

 

a.   Staff report to be made.  (Utilities Director)

 

b.   Written communications.

 

c.   Those in favor to be heard.

 

d.   Those in opposition to be heard.

 

e.   After all persons have been heard, hearing to be closed.

 

f.    Council discussion.

 

g.   Resolution No. 2016-63 to be adopted approving the 2015 Urban Water Management Plan.

 

ROLL CALL:       Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

REGULAR BUSINESS

 

6.   HIGHWAY 101 MONUMENT SIGN.  The City Council will consider a recommendation of the Planning Commission to approve the monument concept to be used for the Welcome to Santa Maria Gateway Monument sign; and adopt a resolution detailing the selection, funding, and maintenance of the Monument based on Caltrans requirements.

 

      On April 20, 2016, the Planning Commission voted, by a vote of 5-0, to approve Concept A of the proposed monument concepts.

 

a.   Staff report to be given.  (Director of Public Works/City Engineer)

 

b.   Public input.

 

c.   Council discussion.

 

d.   Resolution No. 2016-64 to be adopted approving the installation and maintenance of a gateway monument along US 101 within California State right-of-way; and authorizing the Director of Public Works, or his designee, to execute an encroachment permit with the State of California.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

7.   ADDITION OF TRANSIT RULES OF CONDUCT TO THE SANTA MARIA MUNICIPAL CODE.  The City Council will introduce an ordinance amending Title 8 to add Chapter 18 implementing rules of conduct and an exclusion process for public transit systems.

 

a.   Staff report to be given.  (Director of Public Works/City Engineer)

 

b.   Public input.

 

c.   Council discussion.

 

d.   Ordinance No. 2016-13 to be introduced for first reading, and continued to the next meeting for second reading and adoption, adding Chapter 8-18, Rules of Conduct and Exclusion Process for Public Transit Systems.

 

ROLL CALL:  Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

8.   FINANCIAL REPORT FOR THE THIRD QUARTER ENDING MARCH 31, 2016.  The City Council will receive the Third Quarter Financial Report of 2015-16 ending March 31, 2016.

 

a.   Staff report to be made.  (Director of Administrative Services)

 

b.   Public input.

 

c.   Council discussion.

 

d.   Report to be filed.

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, JUNE 7, 2016. THE DEADLINE FOR SUBMITTING ITEMS FOR THE JUNE 7th MEETING IS WEDNESDAY, MAY 18, 2016.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

 May  18, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Memorial Day Holiday

 May  30, 2016

CITY OFFICES CLOSED

-------------

 

 

 

 

City Council

 June 07, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

 June 08, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

 June 13, 2016

City Hall Conference Room

5:30 p.m.

 

 

 

 

Library Board

 June 14, 2016

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 June 14, 2016

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Landmark Committee

 June 14, 2016

Library Study Room #C

4:00 p.m.

 

 

 

 

City Council

 June 21, 2016

City Hall Council Chambers

6:30 p.m.