AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

  CITY HALL COUNCIL CHAMBERS 

110 E. COOK STREET

 

 

Mayor Alice Patino

Mayor Pro Tem Etta Waterfield

Councilmember Jack Boysen

Councilmember Bob Orach

Councilmember Terri Zuniga

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

NOVEMBER 1, 2016

REGULAR MEETING, 6:30 P.M.

 

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 2307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.


 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:    Mayor Patino

ROLL CALL:              Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.  Proclamation in recognition of the:

 

FILL THE BOOT FOR MDA DAY

      in the City of Santa Maria and encouraging residents and businesses to support the efforts of the local Firefighters and the Muscular Dystrophy Association.

 

B.  Presentation of the “GOING THE EXTRA MILE (GEM)” Award to:

 

RYAN HEATH, GABRIEL VELASCO, RONALD MEDRANO,

ALFONSO MORIN, AND ARMANDO RUIZ

WITH THE RECREATION AND PARKS DEPARTMENT

 

      in recognition of their role implementing more than 100 events and programs this year for the City and its partner agencies.

 

C.  Resolution No. 2016-136 to be adopted honoring and commending:

 

GAYLE PRATT

      for her years of service on the Recreation & Parks Commission and the Planning Commission, and wishing her and her family continued good health and many years of happiness.

 

      ROLL CALL:         Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

ROLL CALL:   Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

CITY MANAGER/CITY CLERK

 

A.   Recommendation of City staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.   Recommendation of City staff that the City Council approve the Minutes of the regular City Council Meeting of October 18, 2016.

 

a.    Minutes to be approved.

 

C.  Recommendation of City Staff that the City Council accept as complete the public improvements associated with Hancock Terrace, Tract 5989, and authorize the release of a Faithful Performance Bond (#4390747) in the amount of $848,969; and order that the Contractor, Labor, and Materials Bond in the amount of $424,485 be retained for six months and the Guarantee & Defective Materials Bond in the amount of $84,897 be retained for one year, from the date of the release of the Faithful Performance Bond for Public Improvements.

 

      a.   Faithful Performance Bond to be released, and order to be given.

 

      FINANCE DEPARTMENT

 

D.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

 

E.   Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

 

PUBLIC WORKS

 

F.   Recommendation of City Staff that the City Council adopt a resolution approving the Final Map and Subdivision Improvement Agreement for Celebration II, Tract 5993.

 

a.    Resolution No. 2016-135 to be adopted.

 

APPOINTMENTS

 

4.   APPOINTMENTS TO THE BLOCK GRANTS ADVISORY COMMITTEE AND THE COUNTY OF SANTA BARBARA LIBRARY ADVISORY BOARDThe City Council will consider making appointments to the Block Grants Advisory Committee and the County of Santa Barbara Library Advisory Board.

 

a.    Staff report to be made. (Chief Deputy City Clerk)

 

b.    Public input.

 

c.    Appoint one member to the Block Grants Advisory Committee to fill an unexpired term ending in July 2019.  Nominations to this Commission are made by individual Councilmembers, appointed by the Mayor, and confirmed by the City Council.  One new application was received from James Thomas.

 

      Nomination to be made by:  Councilmember Waterfield

 

                           ROLL CALL: Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

d.    Appoint one member to the Santa Barbara County Library Advisory Board to fill term coterminous with the Countywide Library Agreement.  Appointments to this Board are made by Mayor Patino, and ratified by the City Council.  One new application was received from Marilyn Ayers.

 

      Appointment to be made by:  Mayor Patino

 

                           ROLL CALL: Councilmembers Boysen, Orach, Waterfield, Zuniga, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

RECESS:    THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1)      CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Section 54956.9 of the Government Code: significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9 of the Government Code: one potential case.

 

2)      CONFERENCE WITH LABOR NEGOTIATORS pursuant to Section 54957.6 of the Government Code. 

 

         Agency representative:  City Manager

         Employee Organizations:  Service Employees International Union (SEIU) Local 620, Santa Maria Police Association of Middle Management (SMPAMM), Non-Represented Management and Confidential Employees, and Public Safety Managers.

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITEYOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, NOVEMBER 15, 2016. THE DEADLINE FOR SUBMITTING ITEMS FOR THE NOVEMBER 15th MEETING IS WEDNESDAY, NOVEMBER 2, 2016.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

 Nov.  02, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

 Nov.  07, 2016

Community Development

5:30 p.m.

 

 

 

 

Library Board

 Nov.  08, 2016

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 Nov.  08, 2016

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Landmark Committee

 Nov.  08, 2016

Cancelled due to lack of quorum

   --------

 

 

 

 

City Council

 Nov.  15, 2016

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

 Nov.  16, 2016

City Hall Council Chambers

6:30 p.m.