AGENDA OF THE CITY COUNCIL

                                           CITY OF SANTA MARIA, CALIFORNIA

 

                                                      CITY HALL COUNCIL CHAMBERS

                                                      110 E. COOK STREET

 

                 Mayor Alice Patino

                 Mayor Pro Tem Jack Boysen

                 Councilmember Mike Cordero

                 Councilmember Michael Moats

                 Councilmember Etta Waterfield

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

                                                         JANUARY 17, 2017

                                                            CLOSED SESSION AT 4:30 P.M.

                                                          REGULAR MEETING AT 6:30 P.M.

 

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 2307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta. 

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:       Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or matters not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions. 

 

RECESS:    THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1       CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Section 54956.9 of the Government Code: significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 of the Government Code: one potential case.

 

2)      CONFERENCE WITH LABOR NEGOTIATORS pursuant to Section 54957.6 of the Government Code. 

 

         Agency representatives:     City Manager and

                                                           Director of Human Resources & Records

 

         Employee Organizations:  Service Employees International Union (SEIU) Local 620, Santa Maria Police Association of Middle Management (SMPAMM), Non-Represented Management and Confidential Employees, and Public Safety Managers.

 

3)      PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE pursuant to Government Code Section 54957 (b).

 

 

RECONVENE:    CITY COUNCIL WILL RECONVENE TO OPEN SESSION AT 6:30 P.M.

 

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:       Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.  Presentation of the Hometown Hero Program in recognition of Santa Maria residents who currently serve or have served in the United States Military and the naming of the “Winter of 2017 Class of Honorees.”

 

B.  Proclamation recognizing the week of January 16-22, 2017, as:

 

RESPECT FOR LIFE WEEK

 

      in the City of Santa Maria.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City staff that the City Council approve the Minutes of the regular City Council Meeting of December 20, 2016.

 

a.     Minutes to be approved.

 

C.  Recommendation of City staff that the City Council adopt a resolution establishing dollar thresholds and procedures for acceptance and documentation of gifts and/or donations made to the City.

 

a.   Resolution No. 2017-01 to be adopted.

 

D.  Recommendation of City staff that the City Council adopt a resolution authorizing the City Manager to execute a Letter of Understanding for a rooftop solar project at the Santa Maria Valley Humane Society located on City property at 1687 Stowell Road.

 

a.   Resolution No. 2017-02 to be adopted.

 

E.  Recommendation of City Staff that the City Council:

 

1) Accept as complete the public improvements associated with Heritage at Westgate Ranch, Tract 5969, Phases 1 & 2, and authorize: a) the release of a Faithful Performance Bond (#4395042) in the reduced amount of $100,000 posted in the form of a Surety for the construction and installation of public improvements; and b) order that the Contractor, Labor and Material Bond in the amount of $393,985.35 be retained until July 2017 and the Guarantee & Defective Material Bond in the amount of $78,797.07, be retained until January 2018; and

 

2) Accept as complete the public improvements associated with Heritage at Westgate Ranch, Tract 5969, Phases 3 & 4, and authorize: a) the release of the Faithful Performance Bond for Boundary Walls (#4401303) in the amount of $353.390.40 posted in the form of a Surety to guarantee installation of the required Boundary Walls; and b) order that the Contractor, Labor and Material Bond in the amount of $176,695.20 be retained until July 2017.

 

      FINANCE DEPARTMENT

 

F.   Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

 

G.  Payment of PAYROLL.

 

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

 

COMMUNITY DEVELOPMENT

 

H.  Recommendation of City Staff that the City Council adopt a resolution authorizing the City of Santa Maria to apply to the Housing-Related Parks Grant Program.

 

a.   Resolution No. 2017-03 to be adopted.

 

I.    Recommendation of City Staff that the City Council adopt a resolution authorizing the City of Santa Maria to apply to the HOME Investment Partnerships Program.

 

a.   Resolution No. 2017-04 to be adopted.

 

PUBLIC WORKS

 

J.   Recommendation of City staff that the City Council adopt a resolution to establish no-stopping zones on West Windsor Street and West Enos Drive fronting Adam Elementary School.

 

a.   Resolution No. 2017-05 to be adopted.

 

K.  Recommendation of City staff that the City Council adopt a resolution to establish no-stopping zones on West Harding Avenue fronting Oakley Elementary School.

 

a.   Resolution No. 2017-06 to be adopted.

 

L.   Recommendation of City staff that the City Council approve the Notice of Contract Completion for Bid No. 2016/08, Betteravia Road Improvements from Thornburg Street to Blosser Road.

 

a.     Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

 

ROLL CALL:       Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

APPOINTMENTS:

 

4.   ANNUAL APPOINTMENTS TO VARIOUS BOARDS AND COMMITTEESThe City Council will consider making appointments to the Commission for Senior Citizens – Area Agency on Aging, Landmark Committee, Measure U2012 Citizens’ Oversight Committee, Planning Commission, Recreation & Parks Commission, and the Santa Maria Community Television Board; and direct staff to continue advertising vacancies on the Block Grants Advisory Committee, Board of Appeals, Landmark Committee, Measure U2012 Citizens’ Oversight Committee, and any other committees with current vacancies. 

 

a.   Staff report to be made. (Chief Deputy City Clerk)

 

b.   Appoint one (1) member to the Central Coast Commission – Area Agency on Aging to fill a term ending in January 2019.  The City Council nominates one member and the Board of Directors is elected by the Agency itself.  One (1) new application was received.

 

      New Applicant

      Beth Keiser

 

Nomination to be made by Mayor Patino with ratification by the City Council.

 

c.   Appoint one (1) member to the Landmark Committee to fill a term ending in January 2020.  The City Council nominates one member and the Board of Directors is elected by the Agency itself.  One (1) new application was received.

 

      New Applicant

      Hiram Martinez

 

Nomination to be made by Mayor Patino with ratification by the City Council.

 

d.   Appoint three (3) members to the Measure U2012 Citizens’ Oversight Committee to fill terms ending in January 2021. Nominations to this committee are made by individual Councilmembers, with ratification by the City Council.  Three (3) applications were received from the incumbents.

 

      Incumbents

      Trent Benedetti

      Jack Owen, Jr.

      Donna Randolph

 

Nominations to be made by:  Mayor Patino, Councilmember Cordero, and Councilmember Moats.

 

e.   Appoint three (3) members to the Planning Commission to fill terms ending in January 2021.  Nominations to this committee are made by individual Councilmembers, appointed by the Mayor, and confirmed by the City Council.  Two (2) applications were received from the incumbents and three (3) new applications were received.

 

      Incumbents

      Robert Dickerson

      Tim Seifert

 

      New Applicants

      Jerid Anderson

      Tom Lopez

      Jack Owen, Jr.

 

Nominations to be made by:  Mayor Patino, Councilmember Cordero, and Councilmember Moats.

 

f.    Appoint three (3) members to the Recreation & Parks Commission to fill terms ending in January 2021.  Nominations to this committee are made by individual Councilmembers, appointed by the Mayor, and confirmed by the City Council.  One (1) application was received from the incumbent and three (3) new applications were received.

 

      Incumbent

      Laura Henderson

 

      New Applicants

      Ann Batterson

      Rebecca Carey

      John Childers, Jr.     

 

Nominations to be made by:  Mayor Patino, Councilmember Cordero, and Councilmember Moats

 

g.   Appoint one (1) member to the Santa Maria Community Television Committee for a two-year term ending in January 2019. The appointments are to be made by the Mayor with ratification by the City Council.  One (1) application was received from the incumbent. 

 

      Incumbent

      Mark van de Kamp

 

Appointment to be made by:  Mayor Patino

 

h.   Direction to staff to be given to continue advertising remaining vacancies on the various Committees, Commissions, and Boards until filled.

 

ROLL CALL:       Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

REGULAR BUSINESS

 

5.   2017 TECHNICAL AMENDMENTS TO THE SANTA MARIA MUNICIPAL CODEThe City Council will consider an ordinance making various technical amendments to the Santa Maria Municipal Code.

 

a.   Staff report to be made. (Assistant City Attorney)

 

b.   Public input.

 

c.   Council discussion.

 

d.   Ordinance No. 2017-01 to be introduced by title only for first reading, and continued to the next meeting for second reading and adoption, amending various sections of the Santa Maria Municipal Code relating to the Director of Finance, Letters of Authority, Late Fees, Driveways, Conditional Uses and Zoning Changes, Signs, Growth Mitigation Fee Credits, Water Rates, and Irrelevant RDA Provisions and Maps.

 

ROLL CALL:       Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

ANNOUNCEMENTS:

 

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITEYOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, FEBRUARY 7, 2017. THE DEADLINE FOR SUBMITTING ITEMS FOR THE FEBRUARY 7TH MEETING IS WEDNESDAY, JANUARY 18, 2017.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Measure U2012 Committee

 Jan.  23, 2017

City Hall Council Chambers

5:30 p.m.

 

 

 

 

Planning Commission moved from 1/18

 Jan.  25, 2017

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Planning Commission

 Feb.  01, 2017

City Hall Council Chambers

6:30 p.m.

 

 

 

 

City Council Meeting

 Feb.  07, 2017

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

 Feb.  13, 2017

Community Development

5:30 p.m.

 

 

 

 

Library Board

 Feb.  14, 2017

Library Conference Room

1:00 p.m.

 

 

 

 

Recreation and Parks Commission

 Feb.  14, 2017

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Landmark Committee

 Feb.  14, 2017

Library Study Room #C

4:00 p.m.

 

 

 

 

Planning Commission

 Feb.  15, 2017

City Hall Council Chambers

6:30 p.m.