Receipt of Documents after Distribution of Council Agenda:

A document was received on March 29, 2018, after the distribution of the City Council Agenda packet.  The correspondence received is associated with Item No. 5 below and can be reviewed by selecting the associated Agenda Item link to the Agenda Report.

 

 

AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

CITY HALL COUNCIL CHAMBERS

110 E. COOK STREET

 

 

Mayor Alice Patino

Mayor Pro Tem Etta Waterfield

Councilmember Jack Boysen

Councilmember Mike Cordero

Councilmember Michael Moats

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City Manager Jason Stilwell

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

 

APRIL 3, 2018

CLOSED SESSION AT 5:00 P.M.
REGULAR MEETING AT 5:30 P.M.

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

RECESS:    THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1)      CONFERENCE WITH LABOR NEGOTIATORS pursuant to Section 54957.6 of the Government Code.  

 

Agency representatives:     City Manager and Director of Human Resources & Records

Employee Organizations:  Santa Maria Police Association of Middle Management (SMPAMM), Santa Maria City Fire Fighters’ Union Local 2020 (Local), Non-Represented Management and Confidential Employees, and Public Safety Managers.

 

2)      CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION pursuant to Subdivision (d) (1) of Government Code Section 54956.9.  People of the State of California, et al. v. Dario Pini, Case No. 17CV04520, Superior Court of California, County of Santa Barbara.

 

 

RECONVENE:      CITY COUNCIL WILL RECONVENE TO OPEN SESSION AT 5:30 P.M.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

CLOSED SESSION REPORT: City Attorney

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.  Proclamation recognizing the month of April 2018 as:

 

      SEXUAL ASSAULT AWARENESS & PREVENTION MONTH

 

in the City of Santa Maria, and encouraging all residents to work together to increase public awareness about what can be done to prevent sexual assaults from occurring and support the victims and survivors.

 

B.  Proclamation recognizing the month of April 2018 as:

 

      DONATE LIFE MONTH

 

in the City of Santa Maria, and encouraging everyone to check YES to donating their organs when applying for or renewing their driver’s license or ID card.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period. 

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City staff that the City Council approve the Minutes of the regular City Council Meeting of March 20, 2018.

 

a.   Minutes to be approved.

 

C.  Recommendation of City staff that the City Council adopt a resolution approving an amendment to and extension of the current Memorandum of Understanding with the Service Employees International Union (SEIU) Local 620.

 

a.   Resolution to be adopted.

 

D.  Recommendation of City staff that the City Council accept as complete the public improvements associated with Heritage at Westgate Ranch, Tract 5969, Phases 3-6, and:

 

a.   Accept as complete the public improvements associated with Heritage at Westgate Ranch, Tract 5969, Phases 3 and 4, and authorize the release of a Faithful Performance Bond [#4401300] in the reduced amount of $100,000 posted in the form of a Surety to guarantee the construction and installation of public improvements;

 

b.   Order that the Contractor, Labor, and Material Bond in the amount of $262,922.42 and the Guarantee and Defective Material Bond in the amount of $52,584.48 be retained for six (6) months and one (1) year, respectively, from the date of the release of the Faithful Performance Bond for Public Improvements;

 

c.   Accept as complete the boundary wall improvements associated with Heritage at Westgate Ranch, Tract 5969, Phases 5 and 6, and authorize the release of a Faithful Performance Bond [#4408151] in the amount of $323,527 posted in the form of a Surety to guarantee the construction and installation of boundary walls; and

 

d.   Order that the Contractor, Labor, and Material Bond in the amount of $161,763.50 be retained for six (6) months from the date of the release of the Faithful Performance Bond for Boundary Walls.

 

COMMUNITY DEVELOPMENT

 

E.  Recommendation of City staff that the City Council conduct the second reading, and adopt Ordinance No. 2018-04 amending the official zoning map on approximately 0.1 acres located at 121 West Jones Street.

 

a.   Ordinance No. 2018-04 to be adopted.

 

F.   Recommendation of City staff that the City Council conduct the second reading, and adopt Ordinance No. 2018-05 adopting amendments to the Downtown Specific Plan for approximately 0.1 acres located at 121 West Jones Street (SPZ2017-0001).

 

a.   Ordinance No. 2018-05 to be adopted.

 

FINANCE DEPARTMENT

 

G.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

 

H.  Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

 

PUBLIC WORKS

 

I.    Recommendation of City staff that the City Council approve the Notice of Contract Completion for Bid No. 2016/02, the Jim May Biofilter Project.

 

a.     Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

 

J.   Recommendation that the City Council adopt a resolution authorizing the execution of the Certifications and Assurances for FY 2017/18-2020/21 Senate Bill 1 – State of Good Repair Program; and the receipt of grant funding as an eligible local sub-recipient of Santa Barbara County Association of Governments.

 

a.   Resolution to be adopted.

 

ROLL CALL:   Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

APPOINTMENTS

 

4.   APPOINTMENT TO THE LIBRARY BOARD OF TRUSTEES.  The City Council will consider making one (1) appointment to the Library Board of Trustees. 

 

a.   Staff report to be made. (Chief Deputy City Clerk)

 

b.   Public input.

 

c.   Appoint one (1) member to the Library Board of Trustees to fill an unexpired term ending in June 2019. Nominations to this committee are made by Mayor Patino, with ratification by the City Council.  Two (2) new applications were received.

 

      New applicants

      Robert Curry

      Helen Galvan

     

Nomination to be made by:  Mayor Patino

 

 

PUBLIC HEARING

 

5.   APPEAL OF GREAT AMERICAN SELF-STORAGE PLANNED DEVELOPMENT PERMIT AT 1265 WEST BETTERAVIA ROAD (PD2017-0019).  The City Council will consider an appeal of the Planning Commission’s approval of a Planned Development Permit (PD2017-0019) for Great American Self-Storage and either uphold the Planning Commission’s approval or direct staff to work with the project applicant on a redesign addressing specified concerns.

 

      On February 21, 2018, the Planning Commission voted 4-0-1 (Commissioner Hernandez absent) to approve the project.

 

a.   Staff report to be given.  (Community Development Director).

 

b.   Appellant’s comments (John Stratton).

 

c.   Applicant’s comments (David Pick).

 

d.   Written communications.

 

e.   Open public hearing, those in favor to be heard.

 

f.    Those in opposition to be heard.

 

g.   After all persons have been heard, and all communications filed, hearing to be closed.

 

h.   Council discussion.

 

i.    Resolution  to be adopted upholding the Planning Commission’s approval of the Great American Self-Storage Planned Development Permit at 1265 West Betteravia Road.

 

ROLL CALL:   Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

PLEASE NOTE:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, APRIL 17, 2018, AT 5:30 P.M.  THE DEADLINE FOR SUBMITTING ITEMS FOR THE APRIL 17th MEETING IS WEDNESDAY, APRIL 4th.


CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

April   04, 2018

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

April   09, 2018

Community Development

5:30 p.m.

 

 

 

 

Library Board

April   10, 2018

Library Conference Room

1:00 p.m.

 

 

 

 

Landmark Committee

April   10, 2018

Library Study Room #C

4:00 p.m.

 

 

 

 

Recreation and Parks Commission

April   10, 2018

City Hall Council Chambers

4:00 p.m.

 

 

 

 

City Council Meeting

April   17, 2018

City Hall Council Chambers

5:30 p.m.

 

 

 

 

Planning Commission

April   18, 2018

City Hall Council Chambers

6:30 p.m.

 

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt or disrupt the meeting.  All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The Office of the City Clerk is located at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.