AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

CITY HALL COUNCIL CHAMBERS

110 E. COOK STREET

 

 

Mayor Alice Patino

Mayor Pro Tem Etta Waterfield

Councilmember Jack Boysen

Councilmember Mike Cordero

Councilmember Michael Moats

City Manager Jason Stilwell

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, CMC, Ex-Officio Clerk of the City Council

 

MAY 1, 2018

CLOSED SESSION AT 5:15 P.M.

REGULAR MEETING AT 5:30 P.M.

 

 

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

RECESS:    THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:

 

1)      CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION pursuant to Subdivision (d) (1) of Government Code Section 54956.9.  Cathleen Kromer v. City of Santa Maria, Workers’ Compensation Claim No. ADJ10367874.

 

RECONVENE:      CITY COUNCIL WILL RECONVENE TO OPEN SESSION AT 5:30 P.M.

 

 

INVOCATION:

 

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

 

CALL TO ORDER:   Mayor Patino

ROLL CALL:             Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

CLOSED SESSION REPORT: City Attorney

 

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

A.  Proclamation in recognition of the month of May 2018 as:

 

“WATER AWARENESS MONTH”

 

      in the City of Santa Maria, and urging residents and businesses to increase their water awareness and make conservation a continuing way of life.

 

B.  Presentation of the 9th Annual Water Awareness School Poster Contest Winners

      The City Council will receive a presentation of the 9th Annual Water Awareness School Poster Contest winners.

 

C.  Proclamation in recognition of May 1 through June 3, 2018, as:

 

“GO RODEO DAYS”

 

in the City of Santa Maria, and encouraging all residents and businesses to enter into the rodeo spirit by wearing western apparel.

 

D.  Proclamation in recognition of the week of May 6-12, 2018, as:

 

“COMPOST AWARENESS WEEK”

 

in the City of Santa Maria, in appreciation of the efforts of the composting councils, extension agents, householders, landscapers, farmers, recyclers, public workers, composters, gardeners, and plant growers everywhere.

 

E.  Proclamation in recognition of the week of May 6-12, 2018, as:

 

“PUBLIC SERVICE RECOGNITION WEEK”

 

in the City of Santa Maria, in recognition of the efforts of civil workers everywhere.

 

F.   Proclamation in recognition of the week of May 13-19, 2018, as:

 

“NATIONAL POLICE WEEK”

 

      and proclaiming Wednesday, May 16, 2018, as:

 

“PEACE OFFICERS’ MEMORIAL DAY”

 

in the City of Santa Maria, and encouraging all residents and businesses to remember those individuals who gave their lives for our safety and express our appreciation to those who continue to dedicate themselves to making Santa Maria a safer place in which to live and work.

 

G.  Proclamation in recognition of May 3, 2018, as:

 

“DAY OF PRAYER”

 

      in the City of Santa Maria, and encouraging Santa Maria residents of all faiths to participate in the Day of Prayer according to their own traditions.

 

H.  Proclamation in recognition of May 6, 2018, as:

 

“MARCH FOR MOMS RALLY TO IMPROVE BIRTH”

 

in the City of Santa Maria, and recognizing ImprovingBirth.org for bringing awareness to evidence-based care and promoting respect for women and their decisions in labor and delivery.

 

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or items within the subject matter jurisdiction of the City Council not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

CITY MANAGER/CITY CLERK

 

A.  Recommendation of City staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City staff that the City Council approve the Minutes of the regular City Council Meeting of April 17, 2018.

 

a.   Minutes to be approved.

 

C.  Recommendation of City staff that the City Council adopt a resolution approving an updated salary schematic.

 

a.   Resolution to be adopted.

 

FINANCE DEPARTMENT

 

D.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

 

E.  Payment of PAYROLL.

                               

a.   To be ordered ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

 

POLICE DEPARTMENT

 

F.   Recommendation of City staff that the City Council adopt a resolution declaring a Police GEM (Global Electric Motorcar) cart as surplus, and approving its sale to the Santa Maria Joint Union High School District (SMJUHSD).

 

      a.   Resolution to be adopted.

 

PUBLIC WORKS

 

G.  Recommendation of City staff that the City Council adopt a resolution approving the annual Transportation Development Act Claim for Fiscal Year 2018-19.

 

a.   Resolution to be adopted.

 

H.  Recommendation of City staff that the City Council approve the Notice of Contract Completion for Bid No. 2016/11, North Depot Street Improvements.

 

a.     Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

 

I.    Recommendation of City staff that the City Council approve the Notice of Contract Completion for Bid No. 2017/02, Santa Maria Monument Sign Project.

 

a.     Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

 

J.   Recommendation of City staff that the City Council approve the Notice of Contract Completion for Bid No. 2017/03, 2017 Chip Seal Project.

 

a.     Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

 

K.  Recommendation of City staff that the City Council approve the Notice of Contract Completion for Bid No. 2017/05, 2017 Slurry Seal Project.

 

a.     Notice of Contract Completion to be approved, and the Chief Deputy City Clerk is directed to record the same.

     

      UTILITIES

 

L.   Recommendation of City staff that the City Council adopt a resolution authorizing and directing the Director of Utilities to enter into a Communications Site License Agreement with Airtouch Cellular, Inc., doing business as Verizon Wireless, for the lease of a Cellular Communications Site at Simas Park.

 

a.   Resolution to be adopted.

 

M.  Recommendation of City staff that the City Council adopt a resolution authorizing and directing the Director of Utilities to enter into a Memorandum of Understanding between Santa Barbara County Water Agency and cooperating partners to continue participating in the Integrated Regional Water Management Program.

 

a.   Resolution to be adopted.

 

N.  Recommendation of City staff that the City Council adopt a resolution authorizing and directing the Director of Utilities to enter into an Agreement with Thorn Run Partners for Federal Lobbying Services.

 

a.   Resolution to be adopted.

 

ROLL CALL:   Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

PUBLIC HEARING

 

4.   MEASURE “A” PROGRAM OF PROJECTS.  The City Council will conduct a public hearing and will consider approving the Measure “A” Five-Year Local Program of Projects for Fiscal Years 2018-19 through 2021-22; and certifying that the City of Santa Maria will provide sufficient funding to meet the Measure “A” Maintenance of Effort requirement.

     

a.   Staff report to be given.  (Director of Public Works)

 

b.   Written communications.

 

c.   Open public hearing, those in favor to be heard.

 

d.   Those in opposition to be heard.

 

e.   After all persons have been heard, and all communications filed, hearing to be closed.

 

f.    Council discussion.

 

g.   Resolution to be adopted approving the Measure “A” Five-Year Local Program of Projects for Fiscal Years 2018-19 through 2021-22; and certify that the City of Santa Maria will provide sufficient funding to meet the Measure “A” Maintenance of Effort requirement.

 

ROLL CALL:   Councilmembers Boysen, Cordero, Moats, Waterfield, and Mayor Patino

 

 

REPORT BY CITY MANAGER:

 

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

 

ADJOURNMENT:

 

 

PLEASE NOTE:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THE NEXT THURSDAY AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY’S WEBSITEYOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR MEETING OF THE CITY COUNCIL WILL BE HELD ON TUESDAY, MAY 15, 2018, AT 5:30 P.M.  THE DEADLINE FOR SUBMITTING ITEMS FOR THE MAY 15th MEETING IS WEDNESDAY, MAY 2nd

 

 

CITY CALENDAR

 

BOARD/COMMISSION

NEXT MEETING

MEETING PLACE

   TIME

 

 

 

 

Planning Commission

May 02, 2018

City Hall Council Chambers

6:30 p.m.

 

 

 

 

Recreation and Parks Commission

May 08, 2018

City Hall Council Chambers

4:00 p.m.

 

 

 

 

Library Board

May 08, 2018

Library Conference Room

1:00 p.m.

 

 

 

 

Landmark Committee

May 08, 2018

Library Study Room #C

4:00 p.m.

 

 

 

 

Block Grants Advisory Committee

May 14, 2018

Community Development

5:30 p.m.

 

 

 

 

City Council Meeting

May 15, 2018

City Hall Council Chambers

5:30 p.m.

 

 

 

 

Planning Commission

May 16, 2018

City Hall Council Chambers

6:30 p.m.

 

 

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website at http://www.cityofsantamaria.org/city-government/departments/city-clerk-records/council-agenda-information and selecting the Current City Council Agenda link.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt or disrupt the meeting.  All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The Office of the City Clerk is located at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 2307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.